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The costliest late fee
Payroll tax deposits have unforgiving deadlines, and the penalties stack — on the deposit, then the filing, then the interest. It's the fastest way a healthy business digs a hole.
W-2 or 1099?
Classify a worker wrong and the back taxes, penalties, and paperwork land years later — all at once. It's the small-business mistake that hurts the most, and the easiest to prevent early.
Friday always comes
Hours, overtime, withholdings, deposits — every single week, forever. Payroll is a treadmill, and it's running on the same evenings your business needs you thinking.
The January pileup
W-2s and 1099s are due to workers and the IRS by the end of January — right when the new year is busiest. Miss it, and both your team and your filings start the year wrong.
You approve the hours. We do everything else.
Universal Taxes & More runs payroll for Southwest Florida's restaurants, trades, salons, offices, and seasonal crews — hourly, salaried, and mixed teams with contractors. Your people get paid on time, your taxes get deposited on time, and you get your Fridays back.
The one-roof advantage: payroll flows straight into your books and your business return — one office, no re-entry, nothing lost between vendors.
Setup, done for you
EIN, state accounts, W-4s and I-9s, pay schedules — or a clean handoff from your current provider, even mid-year.
You approve the hours
A quick confirmation each cycle — text, call, or email, in English or Spanish. That's your entire job.
We run everything
Wages and overtime calculated, direct deposits sent, withholdings deposited, federal and Florida filings submitted on schedule.
Year-end, closed clean
W-2s to employees, 1099s to contractors, final filings to the IRS and Florida — done in January, not scrambled in February.
What to bring
- Your EIN letter and any Florida account numbers you already have
- Employee info — W-4s, I-9s, pay rates, and schedules (we'll provide blank forms if needed)
- Contractor names and W-9s, if you pay any 1099 workers
- Recent payroll reports, if you're switching from another provider
Hiring your first employee ever? Come in before their first day — we'll set everything up so day one is legal and clean.
Asked every week in our office
What payroll taxes does an employer pay?
Employers match Social Security and Medicare withholdings, pay federal unemployment tax, and in Florida pay state reemployment tax — on top of depositing what's withheld from each paycheck. The rates are the easy part; the deadlines are where businesses get hurt. We handle both.
Is my worker an employee or a 1099 contractor?
It hinges on control: who sets the hours, provides the tools, and directs the work. Misclassifying an employee as a contractor is one of the costliest small-business mistakes when it surfaces. Describe the working relationship to us and we'll walk through it honestly before it becomes a problem.
Can I put myself on payroll?
If your business is taxed as an S-corporation, you're generally required to pay yourself a reasonable salary — and we'll help you set and document one. Sole proprietors and single-member LLCs take draws instead. We'll set up whichever applies to you, correctly.
We already use a payroll company. Is switching hard?
No — bring your latest payroll reports and we take it from there, including mid-year. Your employees see no gap in pay or deposits. What changes: a local office that answers the phone, in English or Spanish, instead of a support queue.
Payroll — what it costs
Our published prices for this service. We confirm your exact price before any work begins, and government filing fees, where they apply, are passed through separately.
Items marked "Varies — ask us" depend on your situation — ask and we'll give you a number.
Estimate your refund or your quarterly payment